Privacy Notice

Effective Date: 1 May 2024

At LhARA we are committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, and protect your personal data when you visit our website https://www.lhara.org/, and your rights under the UK General Data Protection Regulation (UK GDPR).

Who We Are

This website is operated by LhARA, however for data protection purposes, the data controller is Charged Particles for Cancer Therapy (CP4CT), a registered charity in England and Wales, charity registration number 1207617, with registered address of 4 Abbotsbury House, 139 Abbotsbury Road, London, W14 8EN.

LhARA operates under the umbrella of CP4CT, who is responsible for ensuring compliance with data protection legislation.

If you have any questions about this notice or how we use your data, you can contact us at:

Email: contact@cp4ct.org

For data protection queries: contact@cp4ct.org

Address: 4 Abbotsbury House, 139 Abbotsbury Road, London, W14 8EN.

What Data We Collect

We may collect and process the following types of personal data:

  • Identity Data: name, title, company

  • Contact Data: email address, phone number

  • Technical Data: IP address, browser type and version, time zone setting, operating system, and platform

  • Usage Data: information about how you use our website

  • Marketing and Communications Data: preferences in receiving marketing from us

How We Collect Your Data

We collect data in the following ways:

  • When you provide it to us directly via contact forms or newsletter sign-up

  • Through automated technologies such as cookies, server logs

How We Use Your Data

We use your data to:

  • Respond to your enquiries

  • Provide you with requested information

  • Improve our website and services

  • Send you marketing communications, if you’ve opted in

We process your data based on one or more of the following lawful grounds:

  • Consent – for example, when you subscribe to our newsletter

  • Legitimate Interests – such as understanding how visitors use our website

  • Performance of a Contract – where you request information or services

  • Legal Obligation – where we are required to comply with laws or regulations

Sharing Your Data

We do not sell your data.

We may share your data with trusted third-party service providers who help us operate our website and deliver our services. These include:

Website hosting providers

Email marketing services such as Mailchimp

Web analytics providers such as Google Analytics

All third parties are required to respect your personal data and process it in accordance with the law. They are only permitted to process your personal data for specified purposes and in accordance with our instructions.

We will not share your data with third parties for their marketing purposes.

 

International Transfer of Data

Some of our service providers are based outside the UK or European Economic Area (EEA), such as Mailchimp (USA). Where this is the case, we ensure appropriate safeguards are in place to protect your personal data, including:

 

Standard Contractual Clauses (SCCs) approved by the UK and EU

 

UK International Data Transfer Agreements (IDTAs)

Links to other websites

Our website may contain links to other websites run by other organisations. This Privacy Notice applies only to our website, so we encourage you to read the privacy statements on any external sites you visit.

 

We cannot be responsible for the privacy practices of other sites even if you access them using links from our website.

 

If you linked to our website from a third-party site, we recommend checking their Privacy Notice.

Children’s Privacy

We are concerned to protect the privacy of children. If you are under 13, please ensure you have permission from a parent or guardian before providing us with personal information.

Data Security

We have implemented appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration. These include:

  • Secure servers and encryption

  • Access controls

  • Regular monitoring and security reviews

Data Retention

We retain your personal data only for as long as necessary for the purposes for which it was collected, including any legal, accounting, or reporting requirements.

 

For example, if you subscribe to our newsletter, your data will be retained for 2 years, or until you unsubscribe.

Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Correct inaccurate or incomplete data

  • Request deletion of your data

  • Object to or restrict processing

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO) https://ico.org.uk/

Cookies

Like many other websites, the LhARA website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better, more personalised service.

It is possible to switch off cookies by setting your browser preferences. Turning cookies off may result in a loss of functionality when using our website.

Changes to This Privacy Notice

We may update this notice from time to time. Please check this page regularly to ensure you’re aware of any changes.